PRIVACY POLICY

This Privacy Policy covers your personal information when transacting or doing business with Terra Solar Philippines Inc. (individually and collectively known as “TSPI”, “we”, “us” or “our”). 

TSPI cares for your personal information and takes your privacy seriously. We are committed to ensuring that your personal information is protected from collection to disposal.  

This Privacy Policy is effective 6 September 2024.  

WHAT WE COLLECT

A. From prospective, active and separated employees Information you submit when you apply at TSPI for work, including what is contained in your resume, curriculum vitae, application form and all other forms related to your job application (e.g., work references);   Information we collect during the processing of your application, such as test results, employment offer, results of character investigation, and pre-employment medical assessment; Information we collect and maintain about you during your employment, such as your payroll information, including but not limited to government mandated and third party remittances like SSS, Philhealth, and Pag-ibig contributions, taxes, bank account information; wages; entitlements and benefits ; health and welfare benefits; medical and dental care records; beneficiary and emergency contact information; training and certifications, performance evaluation; sanctions; employment changes / work history; Information we retain about you even after your separation from service, such as your payroll information, including but not limited to government mandated and third party remittances like SSS, Philhealth, and Pag-ibig contributions, taxes, bank account information; wages; entitlements and benefits ; health and welfare benefits; medical and dental care records; beneficiary and emergency contact information; training and certifications, performance evaluation; sanctions; employment changes / work history; Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information. 

B. From Vendors, Suppliers or Contractors   Information you submit to TSPI in your application for accreditation, quotes and proposals, use of supply chain application system, document review and approval, and/or processing of payments, such as, your name, tax identification number, address, contact details, educational attainment, work experience and banking information; Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information. 

C. From Shareholders The information you submit to us when you become a shareholder of or in the course of being a shareholder of TSPI like your name, address, contact details, marital status, government issued identification, and if applicable, details of your authorized representative and heir/s for the purpose of facilitating financial transactions and complying with government-mandated processes; Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.  

D. From Guests / Visitors   The information you provide when you enter our premises such as your name, address, vehicle type and plate number or conduction sticker number; Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.  

WHAT WE DO WITH THE INFORMATION WE GATHER

TSPI stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:

A. For our prospective, active and separated employees
evaluating your eligibility for initial employment, including the verification of your qualifications and character references (background checking)
administering your pay, statutory deductions, entitlements, and benefits
complying with applicable statutory and regulatory requirements and submissions
conducting performance reviews and rewards
establishing appropriate training and/or developmental interventions
administering disciplinary action and sanction
collecting and maintaining contact information
maintaining your employment records
processing employee work-related claims (e.g. worker compensation, insurance claims, etc.)
developing health and wellness programs

B. For our Vendors, Suppliers or Contractors
verifying and confirming your identity as a vendor as part of your accreditation
conducting business with you
establishing and managing business relationships with you
facilitating the payment of your invoices for any goods or services you have delivered/rendered
complying with statutory, legal and regulatory requirements
updating or maintaining your vendor account information
establishing details of your authorized contact persons for the goods and/or services you supply
responding to your questions, comments, and feedback or informing you about our requirements, programs, or advisories by letter, e-mail, telephone or other media for internal administrative purposes, such as auditing, data analysis, database records management
reviewing and approving documents processed within the scope of our engagement

C. For our Shareholders
maintaining our shareholder register
managing your account and our relationship with you
handling dividend or any other payments
facilitating communications with you, including responding to your queries and requests, sending notices of general meetings, annual reports and shareholder circulars to you, registering shareholders at general meetings and shareholders’ events including without limitation to, verification of your identity and/or your proxy
for legal and investor relations purposes

D. For our visitors / guests
establishing your identity
recording the purpose of your visit
monitoring visitor’s activities inside the company premises, including ingress and egress of equipment, vehicle, etc.

LOGS COLLECTION

Your personal information may be collected by our logging processes in case of logical and physical access to our systems and/or premises. When necessary, personal information may be retrieved for security purposes.

PERSONAL DATA RETENTION AND DISPOSAL

We keep your personal data only for as long as necessary: 

for the fulfillment of the declared, specified, and legitimate purposes provided above, or when the processing relevant to the purpose has been completed or terminated; 

for the establishment, exercise or defense of legal claims; or 

for other business purposes, that are consistent with standards established or approved by regulatory agencies governing TSPI. 

Thereafter, your personal data shall be disposed or discarded in a secure manner that would prevent further processing, unauthorized access, or disclosure to any other party or the public. 

CONTROLLING YOUR PERSONAL INFORMATION

You may request for a copy of your personal information in our possession, or have it corrected if you believe that it is inaccurate or incomplete.

If you wish to request for a copy of your personal data, or have it corrected or deleted, please reach out to us through our contact information found below. We will promptly respond to your request.

Headquarters: 8/F Rockwell Business Tower 1, Ortigas Ave., Pasig City, Metro Manila

Peñaranda Office: Nueva Verde Subdivision, Liwasan St., Brgy Las Pinas, Peñaranda, Nueva Ecija

FEEDBACK ON OUR PRIVACY POLICY

For questions or feedback about our Privacy Policy, please contact us through the contact form.

CHANGES TO POLICY

TSPI reserves the right to revise or modify this Privacy Policy, as necessary.